So you’ve decided you need a platform to help manage your work, or stay connected with your team, or maybe even plan your wedding (congrats!) and are trying to decide between two popular platforms: Trello and Notion.
So, how do you decide which one you should use, or if there’s another platform which might be a better fit for your exact needs? To decide, you’ll need to have a deep understanding of each tool.
In this article, we’ll delve into Trello and Notion’s main features, list what they’re best at, how they differ, how much they cost, and examine a Trello and Notion alternative (staging-mondaycomblog.kinsta.cloud!)—all so you can make rest assured knowing you’ve made the right choice for you!
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What is Trello?
Trello started as a simple online Kanban board. It has since evolved into a dynamic app that still incorporates Kanban, but with a lot more included.
If you’re part of a small team and aim to become a Kanban aficionado without needing comprehensive reporting capabilities, shareable forms, or customer support on the weekend, then you might be able to use Trello with some success.
Since Trello is also owned by Atlassian, which offers another project management tool aimed at software developers called Jira, Trello offers similar features aimed at software developers.
Trello is focused on a few main features:
- Customizable Kanban boards
- Detailed cards with comments, attachments, and deadlines
- Workflow automation
What is Notion?
Notion describes itself as an “all-in-one workspace platform.”
Like Trello, it uses Kanban boards for project management, but offers multiple other views.
Notion is focused on three primary features:
- Wikis or web pages for the entire company
- Customizable Kanban boards
- Notes
What are the differences between Trello and Notion?
TL;DR — Trello is ideal if you specifically want a Kanban project management tool, while Notion is an entire workspace platform and thus, a more dynamic option.
The major difference between these services is that Trello is focused solely on kanban project management, while the Notion is a more complete platform.
Which one you choose depends on your team’s needs, but here are some pointers that can help:
- Both tools are ideal for simple, straight-forward workflows, but Notion offers greater flexibility.
- Trello has hundreds of integrations.
- Notion offers unlimited web pages, so you can be as elaborate or simple as you need.
- Notion has cheaper pricing options for teams.
- Trello has a straightforward process that even beginners can easily pick up on.
- Notion might need longer adjustment periods.
Trello features: Kanban, with a side of Kanban
Trello is relatively easy to use, assuming you’re looking for Kanban
In a Kanban board, the lists mark a step in the workflow. Each list will have cards that signify tasks. As a task is assigned, completed, edited, etc., it moves from one list to the next.
You can add descriptions, images, links, comments, and attachments up to 10 MB to every card.
All the features listed above are free. Upgrading to a paid plan unlocks many features, but the most notable is workflow automation via Butler. Butler analyzes your actions on the board and suggests actions that can be automated.
For example, you can make a rule that automatically adds a checklist to every card created in a specific list.
Butler’s automation is excellent for removing mundane, repetitive tasks from your team’s workflow.
Notion features: there’s a learning curve
Unlike Trello, Notion needs a few days to get started. This isn’t because the tool is hard to use, but more because of its lengthy list of features and customizations.
The first of Notion’s three main features is the wiki. It’s basically a Wikipedia for your team with fields like overall goals, an employee directory, and policies.
For project management, Notion offers a basic Kanban board by default to indicate a task or project status.
Cards can be customized endlessly, with tasks differentiated by labels and deadlines.
It’s hard to get into all of Notion’s project management features, but the platform uses commands, lists, tables, and notes to help create an efficient workflow with automation.
The last of Notion’s main features is Notes. It’s similar to Evernote or Google Keep, where you can create text notes or docs along with checklists and assign them to different participants.
How much do Trello and Notion cost?
TL;DR — Notion is cheaper for teams.
Trello pricing and plans
Trello has a free plan and two paid premium subscriptions:
- Free — Trello’s free plan enables users to create unlimited personalized cards and lists, but each team is limited to 10 boards. Automation is minimal.
- Business Class — This plan costs $9.99 per user per month for the annual plan. Teams have increased control over board actions, set unlimited automation actions, and access 2 more views. Advanced admin and security features are enabled.
- Enterprise — Trello’s Enterprise plan starts at $17.50 per user per month for 20 users. The plan has additional automation, along with admin and security options, including power-up administration and organization-wide permissions.
Notion pricing and plans
Notion has a free plan and three paid premium plans:
- Personal — This is a free plan for one person. You can create unlimited pages, but file uploads are limited to 5 MB. Users get access to 40+ content types and 50+ templates.
- Personal Pro — Individuals that upgrade to the Pro plan have the added benefit of version history, priority support, and access to Notion’s upcoming API. You get all of this for $4 per month when you sign up for an annual plan, or $5 per month on a month-to-month basis.
- Team — This plan allows unlimited team members to create unlimited content for $8 per member per month on the annual plan. Admin control and advanced permissions can be used to create a collaborative workspace.
- Enterprise — Large teams can get customized quotes for the enterprise plan and gain access to additional features and security options. Teams with 100+ people have a dedicated manager assigned to them.
Trello’s customer service: only email
While every app cannot offer 24/7 support like staging-mondaycomblog.kinsta.cloud, Trello offers priority support for Business Class and Enterprise plan users, guaranteeing an email response within one business day.
Alternatively, users can browse through Trello’s database to get answers to FAQs and access the community forum.
Notion’s customer service: email and chat support
Notion offers live chat and email support. Like Trello, your query is given top priority if you use a paid plan.
Notion also has an extensive database of guides, tutorials, and FAQs.
The company does not list a response-time guarantee.
Customer reviews:
Trello has a rating of 4.3/5 on G2 from over 11,000 reviews. The ton of reviews isn’t surprising considering the tool’s popularity.
Notion has a better rating than Trello with 4.5/5 on G2 but has far fewer reviews, hovering around 130.
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So which one, Trello or Notion?
If Kanban project management is your primary goal, then Trello is a solid choice. Notion is a multi-faceted productivity platform, where project management is just one feature.
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