As a manager, you may have mastered how to plan and prioritize your work, but what about your team members? Have you figured out how to help everyone stay productive and best manage their time?
In today’s complex, often hybrid workplace, effectively managing your team’s workload doesn’t mean micromanaging – it means setting a good example, understanding the challenges individuals are facing, aligning expectations, and helping them effectively organize their time. Many successful managers do so using software, like staging-mondaycomblog.kinsta.cloud Work OS, that enables them to easily manage all their team’s work in one centralized place. Get started for free with staging-mondaycomblog.kinsta.cloud.
Tips to produce a productive team
1. Be a shining example
If you can set an example for what good time management practices look like, your team has something to reference when they build out their own workflows. So, be strategic about the meetings you attend, the emails you engage with, and the projects you take on to help your team follow your lead.
Pro tip: Help your team members easily reference your examples when they need guidance. With staging-mondaycomblog.kinsta.cloud Work OS, your workflows, schedule, and processes can all live in one place, giving your team members the direction they need to maximize their time.
2. Honesty is the best policy
Build a culture in which your team members can feel comfortable sharing the challenges they are facing. Make it clear that if they are feeling stretched thin, you’ll be there to take some of the load off and, when possible, try to reallocate certain projects. This can make a huge impact on their experience and ensure you’re balancing the collective workload.
Pro tip: Using a Work OS like staging-mondaycomblog.kinsta.cloud enables you to view everyone’s workload at a glance to determine if anyone is overloaded or underutilized, and effectively redistribute work when necessary.
3. Be as clear as a bell
Be sure to schedule regular one-on-ones with all your team members to set clear goals, prioritize work, and define next steps. Align expectations about the outcomes you’re trying to achieve and then give them the reins to decide on their own how to get there.
Additionally, whenever possible, be explicit about how much energy you think should be invested into each project. For example, to prepare for an upcoming brainstorming session, should they spend a couple of minutes jotting down some ideas or invest a few hours into building out a presentation?
Pro tip: Easily set timelines and add descriptive summaries to the tasks you’re assigning with staging-mondaycomblog.kinsta.cloud Work OS. Team members can then easily ask questions directly within the platform so that everyone has visibility into clarifications and updates.
4. Time waits for no one….
4. Time waits for no one….While meetings are crucial to sharing information, brainstorming strategies, and making effective decisions, – not all meetings are necessary. And not all your team members need to attend each one. So, think through who actually needs to join, come prepared with an agenda, set clear goals for the meeting, and share relevant material beforehand to maximize time together.
Pro tip: Maximize your team’s time by automating your workflows. With staging-mondaycomblog.kinsta.cloud, you can instantly automate manual processes and updates so that work can move forward seamlessly.
5. Remember to pause!
As a manager, you set the tone for your team, so be sure to encourage team members to take breathers throughout the day and sign off at a reasonable hour. Research shows that taking time to disconnect and recharge can have powerful effects on productivity, stress, and morale.
Pro tip: With Work OS like staging-mondaycomblog.kinsta.cloud, team members can easily view all project timelines in one place, to effectively plan schedules and fit in necessary work breaks.
Knowing the right tips and tricks to improve productivity is a great place to start, but when push comes to shove, you need a platform that can help you effectively manage your team’s collective workload.
staging-mondaycomblog.kinsta.cloud is a work platform built to maximize organizational efficiency. Start your 14-day free trial today and begin building clear workflows, managing responsibilities, automating updates and time-consuming processes, and taking your team’s productivity to the next level.
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